Seats in the Sooke School District's International Program are limited. Please ensure a timely application submission in order to secure a seat in our district!

 

 

Before you begin

 

The Sooke School District will only accept complete applications using our secure online application system. Mailed, emailed, or faxed applications are no longer accepted. Incomplete or unpaid applications will not be processed.

 

Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information. This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.

 

The application fee is $250 CAD and is nonrefundable. Please have a major credit card ready for the final page of the online application system.

 

Required documents

 

In order to submit an application, the five documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within ten (10) days, the partial application will be automatically deleted.

 

1. Transcripts or report cards. You must have a record of grades for the last two years, translated into English, they must be in PDF or JPEG files only, and less than 5MB in size. You will only able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.
2. Passport photo page. Please scan the passport photo page of the applicant’s passport, if they have a passport already. This allows us to double-check the applicant’s information to ensure that all correspondence is correct.
3. Legal agreement. The parent(s) of the applicant must sign our agreement in ink, have it scanned as a PDF or JPEG file only.
4. Course Selection Form
5. Immunization Form and COVID19 Vaccine Record
6. Certificate of Health. Please scan as a single document all health information relevant to the students medical history.
7. Student Participation Agreement
8. Student Letter to Homestay Family. This letter is written by the student highlighting their interests, activities that they like to do with their friends and family, what types of things they typically do at home in the evenings and on weekend, and what they hope to experience in Canada.

 

Recommended documents

 

We recommend that you collect the following documents prior to applying.  They must be submitted as single documents in PDF or JPEG files only and less than 5MB each.

 

1. Letter of Recommendation. Please have a teacher, school counselor, or Headmaster/Principal write a letter of recommendation for the applicant. This letter should be on school letterhead and identify the student and their strong points. If this letter is longer than one page, make sure you scan all pages as a single document.
2. Parent's letter to Homestay family. This letter is written by the parent to the homestay family, highlighting what a future family would want to know about their son/daughter -- what their personality is like, what types of chores they are typically expected to do around the house, and any tips they would give for best supporting their son/daughter during their experience abroad.
3. Homestay waiver. If the applicant will not be part of our homestay program, they must submit the Homestay waiver.
4. Custodian document. If the applicant will not be part of our homestay program, or if their choose not to use our free custodianship service, they must assign a custodian. This custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Greater Victroria area.
5. Photo albums. Some students compile a photo album for our homestay placement process. Please scan the entire album as one document.
6. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document.