Before you begin

 

Qualicum International Student Program will only accept complete applications using our secure online application system.

 

Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information. This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.

 

The application fee is $500 CAD and is non-refundable. This fee includes the application fee, the homestay finder fee, notary fees, and airport pick up from Nanaimo or Comox.  

 

Required documents

 

In order to submit an application, the document listed below is required. If you do not upload this document into the online application system, you cannot complete the application process. Please complete application within thirty (30) days or the partial application will be automatically deleted.

 

1. Transcripts or report cards. You must have a record of grades for the last two years in PDF or JPEG files only, less than 5MB in size. You will only be able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.

 

Recommended documents

 

We recommend that you collect the following documents prior to applying. These documents assist us in making an admission decision should we require additional information. They must be submitted as single documents in PDF or JPEG files only and less than 5MB each.

 

1. Student record of grades for the past 2 years. (Transcripts or Report Cards)
2. Passport photo page. Please scan the passport photo page of the applicant’s passport.  This allows us to double-check the applicant’s information to ensure that all correspondence is correct.
3. Teacher Letter of Recommendation. Please have a teacher, school counselor, or Headmaster/Principal write a letter of recommendation for the applicant. This letter should be on school letterhead and identify the student and their strong points. If this letter is longer than one page, make sure you scan all pages as a single document.
4. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in Qualicum School District. It should outline their past studies, their interests and hobbies, and their future goals. If this letter is longer than one page, make sure you scan all pages as a single document.
5. Custodian document. If the applicant will not be part of our homestay program, or if their choose not to use our custodianship service, they must assign a custodian. This custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Parksville/Qualicum area.
6. Photo albums. Some students compile a photo album for our homestay placement process. Please scan the entire album as one document.
7. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document.