Application Instructions - Ottawa Catholic School Board


Before you begin


The Ottawa Catholic School Board will only accept complete applications using our secure online application system. Mailed, emailed, or faxed applications are no longer accepted. Incomplete applications will not be processed. Please note that applications will not be reviewed until the $400CAD application fee is paid.


Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information (If student is under the age of 18.) This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.


Please note - Applications for adult students are subject to specific criteria and may not be approved based on availability of our adult programs.


The application fee is $400 CAD and is non-refundable.


Required documents (K-12 applicants only)


In order to submit an application, the two documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within fourteen (14) days, the partial application will be automatically deleted.


  1. Transcripts or report cards. You must have a recent school record (from the last two years), translated into English, they must be in PDF or JPEG files only, and less than 5MB in size. You will only able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.
  2. Legal agreement. The parent(s) and the application must sign our agreement. 


Recommended documents


We recommend that you collect the following documents prior to applying. These documents assist us in making an admission decision should we require additional information. They must be submitted as single documents in PDF or JPEG files only and less than 5MB each.


  1. Passport photo page. Please scan the passport photo page of the applicant’s passport, if they have a passport already. This allows us to double-check the applicant’s information to ensure that all correspondence is correct.
  2. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study at the Ottawa Catholic School Board. It should outline their past studies, their interests and hobbies, and their future goals. If this letter is longer than one page, make sure you scan all pages as a single document.
  3. Immunization records. Please have the vaccination type and dates translated to English. Please scan as a single document all immunization records relevant to the students medical history. If this letter is longer than one page, make sure you scan all pages as a single document.
  4. Custodian document. If the applicant will not be part of our homestay program they must assign a custodian. This custodian must be a Canadian citizen or Permanent Resident, over 20 years of age and must live within a reasonable distance to the student.
  5. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document.