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Application Instructions - Kootenay Lake School District

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Instructions for Fee Paying Students

Instructions for Ministry Funded Students  

 

 

INSTRUCTIONS FOR FEE PAYING STUDENTS

 

Before you begin

 

Kootenay Lake School District will only accept complete applications using our secure online application system. Mailed, emailed, or faxed applications are no longer accepted. Incomplete or unpaid applications will not be processed.

 

Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information. This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.

 

The application fee is $350 CAD and is nonrefundable. Please have a major credit card ready for the final page of the online application system.

 

Required documents

 

We recommend that you collect the following documents prior to applying.  These must be submitted as single documents in FDF or JPEG files only and less than 5MB each.

 

 

In order to submit an application, the two documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within seven (7) days, the partial application will be automatically deleted.

 

  1. Transcripts or report You must have a record of grades for the last two years, translated into English, they must be in PDF or JPEG files only, and less than 5MB in size. You will only able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.
  2. Legal agreement. The parent(s) on the application must sign our agreement. Before starting the application process, please download the Student Agreement, have it signed in ink, and scanned as a PDF or JPEG file only.
  3. Passport photo page. Please scan the passport photo page of the applicant’s passport, if they have a passport already. This allows us to double-check the applicant’s information to ensure that all correspondence is correct.
  4. Letter of Recommendation. Please have a teacher, school counselor, or Headmaster/Principal write a letter of recommendation for the This letter should be on school letterhead and identify the student and their strong points. If this letter is longer than one page, make sure you scan all pages as a single document.
  5. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in Kootenay Lake School District. It should outline their past studies, their interests and hobbies, and their future goals. If this letter is longer than one page, make sure you scan all pages as a single document.
  6. Immunization records: Please scan as a single document all immunization records relevant to the student’s medical history. If this letter is longer than one page, make sure you scan all pages as a single document.
  7. Custodian document:  If the applicant will not be part of our homestay program, or if their choose not to use our free custodianship service, they must assign a custodian. This custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Vancouver area.

 

Other documents (not required)

 

  1. Photo album. Some students compile a photo album for our homestay placement process. Please scan the entire album as one document.
  2. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document

 

 


 

INSTRUCTIONS FOR MINISTRY FUNDED STUDENTS

 

Agreement for student(s) who may receive publicly-funded education based on Parent/Guardian’s Permit

Revised 2019.03.12

 

This document contains important information. If needed, please have it translated.

 

Section 1: Types of student who may qualify for funding

 

A student who is in British Columbia (BC) with his or her parent (also legal guardian, hereafter listed as ‘parent’) might be eligible for a publicly-funded education if the parent meets criteria set out by the provincial government. Kootenay Lake Schools uses these criteria to establish their minimum qualifications for enrolment as a fundable student.

 

Language in this section has been adapted and augmented from the Eligibility of Students for Operating Grant Funding, written by the Ministry of Education. The full government policy is listed online at: https://www2.gov.bc.ca/gov/content/education-training/administration/legislation-policy/public- schools/eligibility-of-students-for-operating-grant-funding

 

The parent must provide official and original documentation to prove they are eligible under one of the four categories below:

 

  1. Refugee. A student who resides in British Columbia and who has made a claim for refugee status in Canada and whose claim has not yet been determined or who is detained in custody in a youth custody

 

  1. Work Permit. A parent has been lawfully admitted to Canada for temporary residence and is authorized to work for a period of one year or

 

  1. Study Permit. A parent has been lawfully admitted to Canada and is authorized to study for a period of one year or more and one of the following applies:
    1. The parent is enrolled in a degree or diploma programme at a public post-secondary institution in British
    2. The parent is enrolled in a degree programme at an EQA approved private post-secondary institution in British Columbia.
  2. Diplomat. The parent is carrying out official duties as an accredited diplomatic agent, preclearance officer, consular officer or official representative in Canada of a foreign government with a consular post in British Columbia or under the authority of the Visiting Forces Act.

 

   

Type of Document

Requirement

Passports for both parents/guardians

Certified true copy of passport (original passport seized by IRCC)

Refugee Protection Claimant Document

Colour scan of original document for all family members

Passport for student

Certified true copy of passport (original passport seized by IRCC)

Birth Certificate for student

Colour scan of original document

Proof of residency

a)      Purchase Agreement, with all pages present -or-

b)      Rental Agreement, with all pages present -or-

c)      A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized

Custody documents

If only one parent is documented, need official custody documents translated into English by a certified translator

 

 

Diplomat

 

International Education Department

811 Stanley Street, Nelson

British Columbia, Canada V1L 1N8 W: www.international.sd8.bc.ca

T: 250.5057015 E:clerical.international@sd8.bc.ca

 

Type of Document

Requirement

Passports for both parents/guardians

Colour scan of original document

Foreign Representative Acceptance Counterfoil or Diplomatic Visa

Colour scan of original document

Passport for student

Colour scan of original document

Birth Certificate for Student

Colour scan of original document

Proof of residency

a)      Purchase Agreement, with all pages present -or-

b)      Rental Agreement, with all pages present -or-

c)      A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized

Custody documents

If only one parent is documented, need official custody documents

 

Work Permit

 

International Education Program

811 Stanley Street, Nelson

British Columbia, Canada V1L 1N8 W: www.international.sd8.bc.ca

T: 250.5057015  E:clerical.international@sd8.bc.ca

 

 

Type of document

Requirement

Passports for both parents/guardians

Colour scan of original document

Passport for Student

Colour scan of original document

Birth Certificate for student

Colour scan of original document

Work Permit for primary parent/guardian

1.       Colour scan of original document.

2.       Valid for one year or longer.

3.       Should have an identified employer on Work Permit.

Proof of Employment

1.       Letter of employment addressed to International Programs and dated within two weeks of application. Letter should include details such as the job title, confirmation of full-time status, description of responsibilities, term of work, wage, and be signed by a company official.

2.       Earnings must be minimum wage or greater.

3.       Full-time employment is considered to be thirty-five or more hours per week.

4.       Proof of wages for three pay periods, generally from pay stubs.

Permit for secondary parent/guardian

Colour scan of original Visitor Record or Work Permit

Proof of residency

a)      Purchase Agreement, with all pages present -or-

b)      Rental Agreement, with all pages present -or-

c)      A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized

Custody documents

If only one parent is documented, need official custody documents.

 

 

Study Permit

 

International  Programs Department

811 Stanley Street, Nelson

British Columbia, Canada V1L 1N8 W: www.international.sd8.bc.ca

T: 250.5057015  E:clerical.international@sd8.bc.ca

 

Type of document

Current Practice

Passports for both parents/guardians

Colour scan of original document

Passport for Student

Colour scan of original document

Birth Certificate for student

Colour scan of original document

Study Permit of primary guardian

1.       Colour scan of original document.

2.       Must be one year or longer.

3.       Should have identified institution and Program on Study Permit.

Proof of Enrollment

1.      Letter of Acceptance

2.      Diploma or Degree in public post-Secondary. Diploma is defined as a program two years or longer.

3.      Degree in private post-secondary with an EQA designation. A degree is defined as a program four years or longer.

4.      Pre-requisite or bridging programs, including English language instruction, are not accepted.

5.      Letter of Enrollment.

6.      Timetable showing full time studies, i.e. three or more courses each term

7.      Full fees paid at time of registration. Deposits are not acceptable.

Permit for secondary guardian

Colour scan of original Visitor Record or Open Work Permit.

Proof of residency

a)      Purchase Agreement, with all pages present -or-

b)      Rental Agreement, with all pages present -or-

c)      A Letter of Residency proving a family or friend is hosting. Both this letter and proof of home ownership by the host need to be notarized

Custody documents

If only one parent is documented, need official custody documents.

 

 

 

Section 3: Acknowledge Section 1 and 2

 

International  Programs Department

811 Stanley Street, Nelson

British Columbia, Canada V1L 1N8 W: www.international.sd8.bc.ca

T: 250.5057015 

E:clerical.international@sd8.bc.ca

 

 

 

I acknowledge understanding of the above information in Section 1 and Section 2.

 

 

 

 

                                                                                                     

Signature of Parent\Legal Guardian                           Date

 

 

 

 

 

Section 4: Permission to confirm information

 

The International Programs department at Kootenay Lake Schools has been given the responsibility of reviewing documents to ensure that families are properly enrolled in our schools. In certain cases, we must verify information directly with third-party organizations such as employers, educational institutions, embassies, landlords, etc. By signing below, you allow us to contact these institutions on your behalf for information related to your enrolment in Kootenay Lake Schools.

 

I grant permission for third-party organizations to share information with a designated employee at

Kootenay Lake Schools for the purpose of confirming enrolment eligibility.

 

 

 

 

 

                                                                                                     

Signature of Parent\Legal Guardian                           Date