Before you begin

 

The Cowichan Valley International Student Program will only accept complete applications using our secure online application system. Mailed, emailed, or faxed applications are no longer accepted. Incomplete or unpaid applications will not be processed. Please note that students intending to graduate (staying for 2+ years) are recommended for September entry.

 

Before you begin the online application process, please make sure you have collected all the necessary information and documents. You will need the applicant’s complete information and at least one parent’s complete information. This includes names, birthdates, addresses, etc. Required and recommended documents (see below) must be submitted as PDF or JPEG files only and less than 5MB each. If any document is larger than 5MB, it has been scanned at too high a resolution and must be rescanned at a lower resolution before beginning the application process.

 

The application fee is $300 CAD and is nonrefundable. Please have payment ready for the final page of the online application system.

 

Required documents

 

In order to submit an application, the three documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within twenty-one (21) days, the partial application may be automatically deleted.

 

1. Student Participation Agreement. The parent(s) the application must sign our agreement. Before completing the application process, please download the Student Participation Agreement, have it signed in ink, and scanned as a PDF or JPEG file only.
2. Transcripts or report cards. You must have a record of grades for the last two years, translated into English, they must be in PDF or JPEG files only, and less than 5MB in size. You will only able to upload one document, so please ensure all pages of the records of grades are scanned as a single document.
3. Passport photo page. Please scan the passport photo page of the applicant’s passport, if they have a passport already. This allows us to double-check the applicant’s information to ensure that all correspondence is correct.

 

Recommended documents

 

We recommend that you collect the following documents prior to applying. These documents assist us in making an admission decision should we require additional information. They must be submitted as single documents in PDF or JPEG files only and less than 5MB each.

1. Letter of Recommendation. Please have a teacher, school counselor, or Headmaster/Principal write a letter of recommendation for the applicant. This letter should be on school letterhead and identify the student and their strong points. If this letter is longer than one page, make sure you scan all pages as a single document.
2. Student’s letter of intent. This letter is written by the student explaining their desire to come to Canada and study in the Cowichan Valley School District. It should outline their past studies, their interests and hobbies, and their future goals. If this letter is longer than one page, make sure you scan all pages as a single document.
3. Immunization records. Please scan as a single document all immunization records relevant to the students medical history. If this letter is longer than one page, make sure you scan all pages as a single document.
4. Photo albums. Some students compile a photo album for our homestay placement process. Please scan the entire album as one document.
5. Other documents. If you have another document pertinent to admission, such as a student interview form, please submit it as a single document.