Application Instructions - Burnaby School District
Before you begin
Before you begin the online application process:
• Ensure you have the necessary information for the student and parent(s). This includes names, birthdates, contact numbers, and addresses.
• Collect required and recommended documents (see below). They must be submitted as PDF (Preferred) or JPEG files only and less than 5MB each. If any document is larger than 5MB, it must be rescanned at a lower resolution before beginning the application process.
• Have a major credit card (Visa or MasterCard) ready for the final page of the online application system. The application fee is $250 CAD and is non-refundable.
Required documents
The documents listed below are required. If you do not upload these documents into the online application system, you cannot complete the application process. If you do not submit a complete application within seven (7) days, the partial application will be automatically deleted. You can download the required documents from our website http://www.studyinburnaby.ca/apply-now/
REQUIRED DOCUMENTS FOR ALL STUDENTS:
1. School Report Cards - You must have a record of grades of Current School Year (Term 1 Marks) plus Previous Two School Years (Final Marks) of study, translated into English. Please upload the English-translated version followed by the copy of the original school report card. Photocopies of school report cards must be certified with the official school stamp. You will only be able to upload one document at a time, so please ensure all pages of the records of grades are scanned as a single PDF file document.
2. Passport Photo Page – Scan the passport photo page of the student’s passport. This allows us to double-check the student’s information to ensure that all correspondence is correct.
3. Medical Information Form – Download, complete, print and sign the form.
4. Vaccination/Immunization Records - This is a new mandatory document. Please provide both English and original document.
5. Participation Agreement and Waiver Form (4 Pages) – All pages must be completed and signed by the parent(s), please do not leave any signature missing.
ADDITIONAL REQUIRED DOCUMENTS ONLY FOR SECONDARY STUDENTS:
6. Field Trip Consent Form September 2023 (Secondary Student Only) – This form is currently not available at the moment. This form is required as Secondary students will participate in a day trip during orientation.
7. Student Interest Form - Required for students applying to Grade 9, 10, 11, and Grade 12 only.
ADDITIONAL REQUIRED DOCUMENTS ONLY FOR ELEMENTARY STUDENTS:
8. Burnaby Elementary School Placement Confirmation Form (Elementary Student Only) – Please complete this form with the parent's signature and signature date.
ADDITIONAL REQUIRED DOCUMENTS ONLY FOR STUDENTS WHO WILL BE RESIDING WITH A PARENT:
9. Confirmation of Parent Living with Student Form – If students will be residing with a parent during their studies, they are required to submit this form.
Elementary students up to Grade 5 must live with a parent (father/mother). Elementary students in Grades 6 may live with an aunt, uncle, or grandparent (blood-related). Elementary students in Grade 7 Students may live in a privately arranged homestay on their own (Langara Homestay does not accept Grade 7 Homestay applications).
ADDITIONAL REQUIRED DOCUMENTS ONLY FOR STUDENTS ALREADY STUDYING IN CANADA:
10. Consent to Release Information Form - Our office will provide the document if we have requested the complete document. The parent will complete the area above the line. Then the student will give the form to his/her current principal for completing the area below the line. The student’s current principal will email the completed form back to our office from his/her work email address.
11. Current Study Permit - Scan the student’s study permit.
12. Medical Insurance Card (Canada Transfer Student Only) or public/private medical insurance cards from any other province within Canada - Scan the student’s current medical card. If it is an MSP BC Services Card, please scan both the front and back of the card.
13. Student’s First Entry Stamp – Scan the First Entry Stamp page on the student’s passport.
FURTHER DOCUMENTS
14. Custodianship Declaration Forms (2 Forms in one complete set) – If you have appointed a custodian, submit the notarized custodian appointment forms with your application. If you have not yet appointed a custodian, we will require you to submit these documents before issuing your Letter of Acceptance.
15. Other documents (optional) – Such as student's photo album, reference letter, certificates, letter of enrollment, etc.
Applicants requesting a homestay will be referred to the Langara Homestay Program. Such students do not need to submit these forms, as Langara Homestay will arrange for the homestay parent to be appointed as the custodian.
What is a custodian? Burnaby School District as well as Citizenship & Immigration Canada require minors studying in Canada without a parent to have a custodian to care for them. The appointed custodian must be a Canadian citizen or Permanent Resident, over 25 years old, and must live full time in the Greater Vancouver area.
Application Procedure
Step 1: Create an account online and fully complete the online application.
Step 2: An Admissions Committee will review the application. The student will be advised within 7-10 business whether or not they have been accepted. For accepted students, the school district will then request:
• Payment of fees in full by the following methods:
| Payment From Overseas (Wire Transfer) | Payment From Within Canada (BANK DRAFT) | ||
| 1 |
The following information is required to pay by wire transfer:
You must put all of the following information for the wire transfer.
TD's Beneficiary Name: School District No. 41 (Burnaby) TD's Beneficiary Address: 4054 Norfolk Street, Burnaby, BC, V5G 0C3 (This is our NEW office address) TD's Bank Transit Number: 94630 TD's Bank Account Number: 5262277 TD's Institution: TD Canada Trust 004 TD's Bank Address: 4670 Kingsway, Burnaby, BC V5H 4L9 |
1 | Visit local bank and issue a bank draft in Canadian funds and payable to "Burnaby School District" |
| 2 | Ask the bank to include the student's legal last name, legal first name (same as the student's passport) and invoice number. | 2 | Ask the bank to include the student's legal last name, legal first name (same as the student's passport) and invoice number. |
| 3 | Upload a copy of the wire transfer remittance (with all the wire transfer details) to the shared documents by going to Students > View Students > Docs > Add Shared Documents. | 3 | **** NEW REQUIREMENT **** Bring the following documents: Bank Draft, Bank Draft Issued Receipt, Direct Deposit Form and Bank Statement (Our office will require this document if the Bank Draft Issued Receipt does not show the Bank Draft Number) to our office in person during our office hours. If by courier, please email us a copy of the tracking number and the required documents. |
| 4 | We ask that you do not make any direct deposit payment in person at any of the Royal Bank of Canada locations. | 4 | We ask that you do not directly deposit the bank draft into our bank account. |
| 5 | Our office does not accept personal cheque or printed company cheque (unless it is certified by the local bank with a stamp). | ||
| 6 | Our office does not accept online banking within Canada (including EFT) to our bank account. | ||
• Custodianship Declaration Form (From the Custodian in Canada and from the Parents in Home Country) - If a custodian has been appointed, copy of notarized letters confirming the appointment of the custodian – one from the custodian and the other from the parent. A sample of these forms can be found on http://www.studyinburnaby.ca/apply-now/
Step 3: After the student has paid tuition and medical fees and provided all required
documentation, the school district will:
• Provide an official Letter of Acceptance. The student can then apply for a Study Permit at the nearest Canadian Embassy.
• Provide students with details of the International Student Orientation. Orientation is generally held one week before the start of classes and is mandatory. Please check our website for more details.